From the Bank Accounts Category users are able to set up the Agency’s bank accounts, ACH and RPPS information.
ID - A unique number identifying the account. 0 is used only for the Trust account (a.k.a Disbursement). There is no reason to ever change the ID of an existing account.
Account Name - Specifies an account name used to quickly identify the account
Name - Specifies the name of the financial institution.
ABA Number - A unique number identifying the financial institution (your agency). For MasterCard RPPS this is the same value as the Immediate Origin field in the RPPS Tab.
Account Number - A unique number identifying the physical bank account.
Active - If selected, the bank account is active and displayed in the bank account drop down list. Inactive accounts (those without the active check box selected) are not displayed in the dropdown lists.
Treat as V irtual B ank - If selected, the bank account is used to collect funds that the client is personally saving; the agency does not actually collect this money.
Treat as Operating Bank - If selected, the bank account is used to collect funds deposited directly into the Agency’s Operating Account and payments are processed using AR Fees.
Use for Bill Pay (aka Remote Banking) - If selected, the bank account is available for bill pay disbursement of Paper Checks or RPPS Payments (Remote Banking). A bank account can't be used for both DMP and Bill Pay. Separate ones are needed.
To enable this feature please contact Support as a new registration key is needed.
Use for Billing Deposit - indicates the bank account to use when paying invoices
Show on Record Payment Screen - used in the collection edition as the default bank account for recording payments
Show on Record Fee Screen - used in the collection edition as the default bank account for recording fee payments
File Headers - Headers contain additional information that can be included in the header of the electronic document (ACH or RPPS).
When File Headers is selected, the following fields become available for data entry.
Data - Specifies the data that needs to show in the header line of the file.
Type - A three character description of the transaction i.e. ADD, REQ or DIR.
Use ACH/RPPS – Must be enabled if the header line is included in the specified file.
Sort Order - Specifies the order in which they appear if multiple File Headers exist.
From the RPPS tab users set up the account used for electronic payments and proposals.
RPPS - If selected, the account is set up for Master Card’s Remote Payment and Presentment Service® (RPPS) and disbursement checks are transmitted electronically.
RPPS Company Name - Specifies the company name included in the RPPS file. If this field is left blank the name included in the RPPS file is the name entered in the Company Name field in the Company Information section.
Immediate Destination - A unique number identifying the destination financial institution. Provided by MasterCard or the agency’s concentrator.
MasterCard typically uses 999900004
Immediate Origin - A unique number identifying the originating financial institution (your agency biller id). Provided by MasterCard or the agency’s concentrator.
This will be different for MasterCard RPPS regular payments vs RPPS Remote Banking. Which is why you need a separate bank account for Remote Banking.
The Immediate Origin is typically the same value as the ABA Number in RPPS accounts, and is your agency biller ID.
Dial up Number - When sending payments using RPPS, Credit Soft will automatically dial the number entered in the dial up field and send the file. If a number is not entered or the computer is not equipped with a modem, it is necessary to send the files as an attachment or upload via a website.
RPPS File - Specifies the path and name of the RPPS file created during the disbursement.
RPPS Test - When check runs are submitted electronically, it is recommended that a test file be sent first, the necessary corrections made and then the ‘live’ file sent.
DMP File - Specifies the DMP Output File.
Analysis File - Specifies the path and name for the Check-run Analysis file. The file can be generated from the Check Run Screen.
Create Check File - If selected, a check file will be created instead of printing paper checks when disbursing from this account. For agencies that prefer not to print their creditor checks, the software allows the flexibility of using a check printing service. With this option enabled, instead of printing paper checks to creditors from the trust account, an electronic file is created that is sent to the check printing service agency. This electronic file includes a company identifier, creditor ID #, creditor name, creditor address 1 & 2, creditor city, state and zip, designation if amount is credit or debit, gross amount, net amount (after fair share is deducted), date, customer account number and the customer name.
Customer Identifier - A unique number assigned by the Check Pay Service to identify the agency.
Check File - Specifies the path and filename of the created check file. If using Vanco, the name of the check file is DS####.chk.
Output File Variables: {date}, {time}, and {batchid} can be used in the file name.
Example: PYMT-{date}-{time}.txt
Check File Format - Specifies the file format to use when creating a check file. (ex: Vanco when Vanco prints a companies checks, BACS for electronic checks in the UK, ACH when paying creditors via ACH, FirstBank for First Bank in Puerto Rico, BB&T Payables when using BB&T, APLink for electronic checks in Canada)
When using APLink the bank account must also be checked as EFT and Create check file. The Check File field will need the path and file name for the file. The creditors that are assigned to this bank account will need a Payment Type specified which indicates the type of Voucher for APLink to send to the creditor. Currently Fax and Email are supported. Remittance Language is always English and fields 26 and higher in the documented format are left blank.
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The ACH tab allows users to setup an account used for sending and receiving ACH payments.
ACH - If selected, the account is set up for ACH and client accounts may be debited electronically.
ACH Account Number - A unique number identifying the account.
Immediate Destination - A unique number identifying the destination financial institution.
Immediate Origin - A unique number identifying the originating financial institution.
ACH Company ID - A unique identifier for the ACH company.
Company Entry Description - The description that will display on client statements, leave the field blank to use the default of COUNSELPMT. The value should be 10 characters long. 26941
Balance File ABA - When the bank requests a balanced file (credits = debits), the software adds a ‘622’ record at the end of the file to balance the file. In that record, the Balance File ABA field is used as the Individual Bank ID. This field is defined in the NACHA rule book.
Discretionary Data - Allows a company to send optional information (20 characters) in the batch header of the ACH file. This field corresponds to the Company Discretionary Data field in the NACHA rule book.
Originating DFI – Number identifying the Depository Financial Institution. The Routing Number is used to identify the DFI originating entries within a given batch.
ACH File - Specifies the path and name of the saved ACH file.
ACH Prenote File - Specifies the path and name of the saved ACH prenote file. An ACH prenote file is an ACH batch file that contains the clients' bank account information only. This file can be sent to the agency's financial institution to verify the validity of the clients' bank accounts. This file can be generated from the ACH Batch screen.
Days BeforeACHPullDate - When the ACH Batch Group feature is enabled this field is enabled for users to indicate how many days prior to the Debit Date does the ACH File need to be processed for that bank. 21729
Overwrite ACH Format - Used when a format other than NACHA will be used when creating the ACH file format for the specified bank account. 29468
Skip Balancing Record - If selected, the balancing record typically contained in the file is not created.
Enable Standard Entry Class Codes - When the ACH Batch Group feature is enabled this field is enabled for users to indicate whether or not to send TEL and WEB codes in the NACHA file additional to PPD. Also, when sending WEB transactions the record will include an R for recurring or S for single or one time debits. 21524 21525
Data Centre - the unique number identifying the Data Centre to which the file is being delivered. for intermember exchange, the Destination Data Centre must be registered to participate at a Tape Exchange Point. (5 Digits)
Account for Returns - the account information of the institution branch or office to which items will be returned.
Institution for Returns - the routing information of the institution branch or office to which items will be returned. It may also be described as the Direct Payment Routing Number.
Output File Variables: {date}, {time}, and {batchid} can be used in the file name.
Example: ACH-{date}-{time}.txt
The ProcessingTab allows users to setup an account used to manage GCS or processing account payments.
Processing- If selected, the account is used to manage GCS or processing account’s payment.
If EPPS is enabled then transactions will be sent via web services for debit instead of creating a NACHA file. To enable this option please contact Support at x200
URL - The URL for the EPPS Web Service
Agency Username - Username assigned by EPPS to connect to the web service
Agency Password - Password assigned by EPPS to connect to the web service
If Actum is enabled then transactions will be sent via web services for debit instead of creating a NACHA file. Credit transactions are not allowed by Actum, so any found when loading the batch will show as an error.
URL - The URL for the Actum Web Service
ParentID - ID assigned by Actum
SubID - ID assigned by Actum